01 - Public Policies
Edvento’s Public Policies explain the rules, responsibilities, privacy practices, content standards, and data-handling principles that apply when using Edvento and its related services.
These policies apply, where relevant, to Teachers, Adult Learners, Students, educational institutions, and other users of the platform. Each policy focuses on a specific area, including account use, privacy, cookies, acceptable conduct, intellectual property, user-generated content, account deletion, and data retention.
The policies should be read together where appropriate. Edvento may update them as the platform and its functionality develop. The version number and last-updated date shown in each document identify the current published version.
Terms of Use
Document: Terms of Use
Version: 0.1
Status: Active
Last updated: 18 September 2026
Document owner: Edvento
These Terms govern access to Edvento / EdventoNet at edvento.net and the services identified in the applicable account or order. Edvento provides educational activity creation, assessment and class management tools.
General enquiries may be sent to [email protected]. Where a request requires specialist handling, Edvento may direct it internally to the appropriate responsible person or function.
1 Eligibility and account roles
A Teacher is an adult aged 18 or older who creates educational content, activities or classes or manages learning through Edvento.
An Adult Learner is a person aged 18 or older who creates and controls their own Learner account and may independently access permitted Edvento learning functionality.
A Student / Minor is a person under 18 who cannot independently create an Edvento account. A Student profile must instead be created and managed by a Teacher or, where applicable, an Institution.
An Institution is a school, tutoring centre, training centre or other educational organization responsible for authorized educational use of Edvento.
Teacher-created Student profiles are more restricted than Adult Learner accounts. Student profiles do not have the same independent discovery or account-management functionality available to Adult Learners.
Student profiles must not contain unnecessary personal information or personal profile photographs.
Students cannot independently scan a QR code and join a class. New class assignments may be controlled by an authorized school administrator or valid homeroom Teacher.
When a Student reaches the age of 18, the Student profile is deleted rather than automatically converted into an Adult Learner account. The individual may then create a new independent Adult Learner account.
Edvento is intended for international use and does not maintain a general product-level list of blocked countries.
The 18-year self-registration rule is an Edvento product rule and does not mean that every privacy or education law uses 18 as its consent or authorization age.
A Teacher must not bypass an Institution's prohibition on Student accounts or other restrictions imposed by the Institution.
2 Accounts and security
Users must provide accurate information appropriate to their account role, keep recovery information current and not impersonate another person.
Users must protect their passwords, account credentials, Student credentials, class access details and other access mechanisms.
Suspected account compromise, unauthorized access or security concerns should be reported to [email protected].
Edvento may internally direct a security report to the appropriate technical or administrative personnel.
Edvento will assess suspected unauthorized activity based on the available evidence. An account holder is not automatically treated as responsible for every action following an account or security failure.
Adult accounts must not be shared with Students.
Teachers responsible for Student profiles must distribute Student credentials privately and take reasonable steps to ensure that the correct Student receives the credentials intended for them.
Class access codes and QR codes are invitation mechanisms. Possession of a class code or QR code does not by itself establish approved class membership.
Where the class workflow requires approval, a Learner's request to join a class must be approved by the Teacher before class membership is granted.
Edvento may revoke, replace or restrict compromised access mechanisms and may temporarily restrict access while investigating suspected misuse or security issues.
3 Educational use and assessments
Teachers remain responsible for deciding whether educational materials, activities and assessments are suitable for their Students or Learners.
Teachers are responsible for reviewing the accuracy and appropriateness of materials they create, upload, import or generate before using those materials for educational purposes.
Edvento supports manual question entry, CSV-based question import and AI-assisted activity creation.
AI-assisted creation is intended to accelerate content preparation and does not remove the Teacher's responsibility to review and revise generated content before use.
Edvento uses AI for question generation and does not use AI to evaluate Student work under the currently documented activity-creation model.
Teachers using Edvento's AI-supported question-generation functionality provide learning objectives for question generation rather than Student personal data.
Edvento does not guarantee grades, examination outcomes, certification outcomes or completely error-free automated scoring.
Edvento's activities use automatic scoring except for the Projects activity, which uses manual scoring.
Assessment security and integrity tools are intended to support Teachers but cannot guarantee the prevention of cheating, copying, screenshots or other unauthorized behaviour.
Edvento may technically restrict text selection and screenshot functionality during applicable activities in order to support assessment integrity and help protect Teacher-created content.
For supported Assessment activities, Edvento may provide optional head-orientation and presence monitoring.
Where this functionality is available:
- the Teacher may enable or disable it;
- the Student may refuse to use the optional monitoring functionality;
- processing takes place locally on the user's device;
- Edvento does not send the head-tracking data to an external server for processing; and
- the functionality operates through the supported EdventoPlay mobile application.
Teachers may also apply restrictions relating to the number of browser tabs that a Student can open or close during supported assessments.
4 Acceptable conduct
Users must use Edvento lawfully and comply with applicable Edvento policies.
Users must not:
- harass, exploit, threaten or contact Students inappropriately;
- disclose another person's private or confidential information without authorization;
- upload malware, malicious code or intentionally unsafe files;
- attempt to access another user's class, account, assessment or records without authorization;
- sell, trade, share or misuse credentials;
- intentionally disrupt assessments, classes or platform functionality; or
- submit infringing, illegal or deliberately harmful content.
Authorized security testing requires prior agreement on scope and conditions.
5 Content and intellectual property
Users retain their rights in activities, uploads and submissions that they lawfully create or provide.
Edvento receives a non-exclusive licence only to the extent necessary to store, reproduce, process, technically adapt and display that content in order to provide the functionality and audiences selected by the user.
Student submissions are not automatically public and are not licensed under these Terms for advertising or AI training.
Selecting public visibility for an activity permits Edvento to display that activity publicly together with the public author information associated with it.
Public visibility does not automatically give another person permission to commercially resell, modify, republish or redistribute the activity.
Edvento retains its rights in its software, interfaces, platform design, branding, logos and other proprietary materials, subject to applicable third-party licences.
6 Fees and service availability
Paid features, where offered, are governed by the applicable purchasing, subscription, cancellation and refund terms provided for those services.
Free registration does not itself authorize a charge.
Features may be temporarily unavailable because of maintenance, security action, upgrades, technical failures or circumstances outside Edvento's reasonable control.
7 Moderation and suspension
Edvento may investigate credible reports of suspicious, harmful, unlawful or materially non-compliant behaviour.
Where proportionate, Edvento may restrict content, suspend functionality, restrict access or suspend an account in order to protect users, preserve platform integrity or investigate a material breach.
Users may report suspicious behaviour or request review of an action through [email protected].
Urgent protective action may be taken before notice where immediate action is reasonably necessary.
Suspension or restriction of an account does not automatically remove applicable privacy or consumer rights.
Edvento may ban a user profile following reports of suspicious actions or behaviour.
Where an official request from a competent legal authority is received concerning suspected criminal activity associated with a banned account, Edvento may provide relevant information in accordance with applicable legal requirements.
8 Ending use and deleting information
Adult users may use the available account controls to freeze or delete their profiles.
Where an Adult account is frozen, Edvento hides the account's past and current platform activity so the account cannot be actively used while retaining the associated account data in case the user later chooses to return.
Where an Adult user chooses permanent deletion, the user's profile and related activity data are removed from Edvento's database. A permanently deleted profile cannot be recovered.
Student profiles are different from Adult Learner accounts.
A Teacher is responsible for Student profiles created by that Teacher and may delete those Student profiles through the supported Student-management process.
A Teacher cannot delete an independent Adult Learner account merely because the Learner participates in the Teacher's class.
Deleted activities are placed in an activity recycle bin for 30 days.
During this period, the Teacher may restore the activity or permanently delete it earlier.
If an activity is restored, it returns together with its related Student activity statistics records.
After 30 days, an activity remaining in the recycle bin is automatically deleted.
The 30-day activity recycle-bin period applies specifically to deleted activities and is not a general retention period for all Edvento information.
Edvento does not automatically delete inactive user profiles.
9 Responsibility and remedies
Each party remains responsible for its own conduct and applicable legal obligations.
Edvento does not transfer its own privacy, security or consumer-protection obligations to Teachers, Learners or Institutions.
Teachers remain responsible for their educational choices, the materials they select or create, and their appropriate use of Edvento's tools.
Teachers are responsible for reviewing AI-generated educational content before using it with Students or Learners.
Edvento does not guarantee that all user-created or AI-assisted content is correct, that every interruption can be prevented or that assessment-security tools can detect or prevent every form of misconduct.
Nothing in these Terms is intended to exclude rights or remedies that cannot lawfully be excluded.
10 Changes
Edvento may update these Terms as its services, product functionality or policies change.
Changes to Edvento functionality may also require related policies and documentation to be updated.
The current version of Edvento policies should be used when accessing or using the relevant Edvento services.
Review sources
Source identifiers: S01; S02; S03; S12.
Titles, URLs, access dates and research limitations are recorded in Document 43.
Source references support review of this document but do not independently verify technical implementation.
Privacy Notice
Document: Privacy Notice
Version: 0.1
Status: Active
Last updated: 18 September 2026
Document owner: Edvento
This Privacy Notice explains how information is used when people use Edvento / EdventoNet accounts, educational activities, classes, assessments and related services.
Privacy questions and other requests may be sent to [email protected]. Where specialist handling is required, Edvento may direct the request internally to the appropriate responsible person or function.
1 Data minimization
Edvento determines its data requirements as a team.
When a technical or educational feature requires information, the team considers why the information is needed and whether the same functionality can operate with less personal information.
Edvento aims to minimize personal-data collection without preventing the intended functionality of the service.
Where information is not required permanently, Edvento may provide users with controls to change or delete it.
Student profiles created for people under 18 are intentionally more restricted than Adult Learner accounts.
2 Information used by Edvento
Information used through Edvento may come directly from users, from Teachers who create Student profiles, from participation in educational activities and classes, and from use of Edvento functionality.
Adult Learners
Adult Learners aged 18 or older control their own Learner accounts.
Adult Learners may add additional information to their profiles. Additional profile information is not always required and may be changed or deleted by the user through the available profile controls.
Students
A Student is a person under 18 whose profile is created and managed through the authorized Teacher or school workflow.
Student profiles are designed to use minimal personal information.
Student profiles are not permitted to use personal profile photographs.
Student profiles have more limited functionality and visibility than Adult Learner accounts.
Classes and learning activity
Edvento may process information connected with:
- class membership;
- activities assigned to a class;
- activity participation;
- answers and responses;
- assessment results;
- activity completion;
- experience points;
- badges; and
- activity statistics.
The information created depends on the type of Edvento activity being used.
3 Activity records and learning data
Edvento uses different data-handling models for different categories of activities.
Dynamic activities
Dynamic activities are live activities in which the Teacher and participating Students are online at the same time.
Students may participate in supported Dynamic activities without registration.
Participation information from a live Dynamic activity is temporary.
When the Teacher starts a new live game, the previous live participation data is deleted.
If the Teacher does not start another game, the participation data is automatically deleted after 24 hours.
The corresponding game QR code and access code form part of this temporary session data and expire with it.
Dynamic activities do not create permanent Student achievement records or experience points.
Individual activities
Individual activities require registered users.
Teachers may assign Individual activities as classwork or homework.
Individual activities can contribute to a Learner's experience points and activity-related badges.
Results from Individual activities are not recorded in the class gradebook.
Assessment activities
Assessment activities are designed for diagnostic and summative assessment.
Assessment results are recorded in the relevant gradebook.
Assessment activities do not contribute to Student profile experience points.
Experience points and badges
Edvento uses experience points as part of the Learner profile system to support performance tracking and Student motivation.
Experience points are generated through Individual activities.
Edvento may also record which activity types a Learner has used and award badges based on participation in new activity types.
4 Projects and uploaded materials
The Projects activity allows users to upload materials required for project work.
Uploaded project materials are available for the educational purpose of the project.
Teachers may delete uploaded project materials after evaluating the project.
Edvento limits the permitted file types for project uploads as part of its file-safety controls.
5 Visibility and access
Edvento limits the visibility of Student and Learner profiles.
Student profiles are visible to their Teachers and authorized school administrators.
Students are not intended to be discoverable by unrelated Teachers or other ordinary users.
Adult Learner profiles are also hidden from general discovery.
A Teacher may access a Learner in connection with a class where the Learner has joined that Teacher's class.
A Teacher cannot independently search for or access an unrelated Learner profile merely by obtaining a profile link.
When a Learner independently finds and completes an activity from the Edvento Library, the activity owner does not receive the Learner's name in the activity report unless the Learner and Teacher are members of the same class relationship that permits such visibility.
Students under 18 cannot independently scan a class QR code and join another class.
Where the applicable school workflow is used, new class assignments for Students are controlled by authorized school administrators or authorized Teachers.
6 Communications and notifications
Edvento provides platform notifications to users.
Users can manage which available notifications they want to receive through the supported notification settings.
Edvento does not provide ordinary direct-message inbox functionality between users.
Teachers may send email-address requests to other Teachers.
Student profiles do not have this functionality.
Users who voluntarily share their email addresses may communicate outside Edvento using their own email services.
The Edvento administration panel does not provide functionality for sending bulk promotional email campaigns to Students.
Where Edvento needs to provide information directly to Student users through the platform, it may use in-product notices such as welcome pop-ups.
7 AI-assisted activity creation
Edvento uses AI to assist Teachers with creating educational questions and activities.
AI is one of several activity-creation methods available to Teachers.
Teachers may:
- enter questions manually;
- import questions using supported CSV files; or
- generate questions from learning objectives using Edvento's AI-assisted activity-creation functionality.
Teachers retain control over the generated content and may review, revise or replace generated questions before using them.
Edvento uses AI for question generation rather than for evaluating Student work.
For the documented question-generation workflow, Teachers provide learning objectives.
Edvento does not send Student personal data to AI for the purpose of generating questions.
Teachers remain responsible for reviewing AI-generated educational content before using it with their Students or Learners.
8 Assessment monitoring
Supported Assessment activities may include optional local head-orientation monitoring designed to help Teachers monitor whether a Student remains present behind the device during an assessment.
The Teacher may enable or disable this functionality.
A Student may refuse to use the optional monitoring functionality.
The head-orientation process operates locally on the user's device.
Edvento does not send the head-tracking information to an external server for processing.
This functionality is available through the supported EdventoPlay mobile application.
Teachers may also use supported assessment controls relating to the number of browser tabs that a Student opens or closes during an assessment.
Edvento may restrict text selection and screenshot functionality during supported activities as part of its assessment-integrity and content-protection controls.
9 Calendar integration
Teachers may add timetable information from Edvento to their calendar service.
The calendar function covers a period of up to two weeks at a time.
A Teacher may repeat the process when a further period is needed.
The timetable information sent through this function consists of:
- weekdays;
- teaching-period times; and
- class titles.
10 Account information and deletion
Adult users may manage their own profiles through the available Edvento controls.
Adult users may choose to freeze or delete their profiles.
Frozen profiles
When a profile is frozen, Edvento hides the user's past and current platform activity and prevents normal use of the profile.
The associated data is retained so that the user may return to the profile later.
Deleted profiles
When an Adult user chooses permanent account deletion, Edvento deletes the data relating to the user and the user's activity from its database.
A permanently deleted profile cannot be recovered through the normal Edvento account-recovery process.
Edvento does not automatically delete Adult profiles merely because they have been inactive.
11 Student profile deletion
Student profiles are managed differently from independent Adult Learner accounts.
A Teacher is responsible for Student profiles created by that Teacher through the supported Student-profile workflow.
Teachers may delete Student profiles that they are authorized to manage.
A Teacher cannot delete an independent Adult Learner account.
When a Student reaches the age of 18, the Student profile is deleted rather than converted automatically into an Adult Learner account.
If the person wants to continue using Edvento independently after reaching 18, they may create a new Adult Learner account.
12 Deleted activities
When a Teacher deletes an activity, the activity is placed in the Edvento recycle bin.
The activity remains in the recycle bin for 30 days unless the Teacher permanently deletes it earlier.
During the 30-day period, the Teacher may restore the activity.
When an activity is restored, its related Student activity-statistics records are also restored.
After 30 days, an activity remaining in the recycle bin is automatically deleted.
The 30-day recycle-bin period applies specifically to deleted activities and should not be interpreted as a universal retention period for all information processed by Edvento.
13 Requests and contact
Users may contact Edvento about privacy, account information, deletion or other information-handling concerns through:
Where the matter requires specialist technical, administrative or other review, Edvento may direct the request internally to the appropriate responsible person or team.
Users who control their own Adult Learner accounts may also use the available account and profile controls to update or delete information where those controls are provided.
14 Changes to this Privacy Notice
Edvento may update this Privacy Notice when its services, account models, information practices or product functionality change.
The updated version should identify its revision date so users can determine which version is current.
Review sources
Source identifiers: S01; S02; S03; S04; S05; S06; S09; S10.
Titles, URLs, access dates and research limitations are recorded in Document 43.
Source references support review of this document but do not independently verify technical implementation.
Acceptable Use Policy
Document: Acceptable Use Policy
Version: 0.1
Status: Active
Last updated: 18 September 2026
Document owner: Edvento
This Acceptable Use Policy applies to all Edvento users, activities, uploads, communications and access mechanisms.
Teachers and Institutions are responsible for explaining appropriate use expectations to Students in a form suitable for their age and educational context.
All users must use Edvento responsibly, lawfully and in a manner that protects other users and the integrity of the service.
1 Respect and safety
Do not:
- harass, threaten, bully or intimidate another person;
- discriminate against another person;
- impersonate another person;
- sexually exploit another person;
- attempt to establish inappropriate private contact with a Student;
- groom, manipulate or exploit a child;
- upload, distribute or facilitate access to exploitative or illegal material; or
- use Edvento to deliberately harm another person.
Educational discussion of sensitive subjects must remain appropriate to the age of the learners and the Teacher's authorized educational context.
2 Privacy and class access
Do not publish or disclose another person's:
- account credentials;
- private contact information;
- private assessment results;
- confidential educational information; or
- identifiable Student information
without authorization or another valid basis for doing so.
Users must not share another person's personal information merely because they can access it through an authorized educational role.
Do not use a class code or QR code that was not intended for you.
Do not attempt to guess access codes, bypass class-membership controls or access a class outside your authorized role.
Class codes and QR codes do not by themselves grant class membership. Where Teacher approval is required, the Teacher must approve the join request before the Learner gains access to the class.
Student profiles are restricted and are not intended to be discoverable by unrelated users.
If information is accidentally exposed, do not copy, redistribute or exploit it.
Report the issue to [email protected].
3 Systems and security
Do not:
- introduce malware or malicious code;
- intentionally upload dangerous files;
- steal or attempt to obtain another user's credentials;
- scrape personal information;
- attempt to overload or disrupt Edvento systems;
- bypass technical restrictions;
- interfere with authentication or access controls;
- exploit a security weakness for unauthorized access; or
- use real Student information for unauthorized security testing.
Security testing of Edvento systems requires prior authorization and an agreed scope.
Suspected security weaknesses or vulnerabilities should be reported privately to:
Edvento may direct the report internally to the appropriate technical personnel.
4 Content and intellectual property
Users may upload or create only content they are entitled to use.
Do not knowingly upload, publish or distribute unauthorized copies of copyrighted educational resources.
This includes unauthorized copies of:
- textbooks;
- examination papers;
- worksheets;
- commercial teaching resources;
- images;
- audio or video content; or
- other protected materials.
Public availability of an Edvento activity does not automatically give another user permission to commercially resell, republish, modify or redistribute it.
Users remain responsible for ensuring that content they create, upload or share complies with applicable rights and permissions.
5 Assessments and academic integrity
Users must not deliberately undermine the integrity of an Edvento assessment.
Students and Learners must not:
- submit another person's answers as their own;
- obtain unauthorized answers during an assessment;
- tamper with scores or assessment records;
- share assessment credentials with another person;
- sell or trade access to assessments; or
- deliberately attempt to bypass assessment restrictions.
Teachers must not misuse assessment-monitoring functionality to intimidate or unfairly penalize Students.
Edvento may provide technical assessment-integrity features such as restrictions on text selection, screenshot functionality and browser-tab behaviour.
Supported Assessment activities may also include optional locally processed head-orientation monitoring.
The presence of an assessment warning or technical event does not by itself establish that a Student has cheated.
Teachers remain responsible for reviewing assessment information before making consequential
Copyright and Intellectual Property Policy
Document: Copyright and Intellectual Property Policy
Version: 0.1
Status: Active
Last updated: 18 September 2026
Document owner: Edvento
This policy explains ownership and permitted use of Edvento software, branding, activities, uploaded materials and user-created educational content.
It does not replace applicable copyright law or separate agreements concerning ownership of work created for an Institution, employer or other organization.
1 Edvento intellectual property
Edvento retains its rights in the software, service design, interfaces, branding, logos, badges and other materials it creates or supplies, subject to applicable third-party licences.
Use of an Edvento account or service does not transfer ownership of Edvento's software, source code, designs, trademarks or other proprietary materials to the user.
Users receive permission to use the service and its functionality through their authorized account and according to the applicable Edvento policies.
2 User-created content
Teachers and other lawful rights holders retain their rights in activities and educational resources they create or upload.
Students and other users retain their rights in original work and submissions they create, subject to any rights that belong to another lawful rights holder.
A Teacher's management of a class or Student profile does not automatically transfer ownership of a Student's original work to the Teacher.
Users must not claim ownership of material created by another person.
3 Permission to operate the service
When a user uploads or creates content through Edvento, the user permits Edvento to process that content to the extent necessary to provide the selected service.
This may include:
- storing the content;
- reproducing it within the service;
- technically formatting or adapting it for supported Edvento functionality; and
- displaying it to the audience selected by the user.
This permission is limited to operating and providing the relevant Edvento functionality.
It does not give Edvento a general right to sell user-created educational content.
Student work is not licensed under this policy for advertising purposes.
Student personal data and Student work are not used for Edvento's documented AI question-generation workflow.
4 Public and private activities
Edvento allows activities to be made available according to the visibility selected by the Teacher or creator.
Private activities are intended for the users or audiences authorized through the relevant Edvento functionality.
Selecting public visibility allows the activity to be displayed publicly together with the public author information associated with that activity.
Making an activity public does not place the activity in the public domain.
Public availability does not automatically give another user permission to:
- commercially resell the activity;
- republish it elsewhere;
- modify it and claim it as original work;
- redistribute it commercially; or
- remove ownership or attribution information.
Users must respect the rights of the original creator and applicable copyright law when using publicly visible content.
5 Deleting activities
Teachers may delete activities they have created.
A deleted activity is placed in the Edvento recycle bin for 30 days unless the Teacher permanently deletes it earlier.
During this period, the Teacher may restore the activity.
If an activity is restored, its related Student activity-statistics records are also restored.
After 30 days, an activity remaining in the recycle bin is automatically deleted.
Deleting content from Edvento does not mean that Edvento can remove copies that another person has lawfully obtained or stored outside Edvento's systems.
6 Upload responsibilities
Users must ensure that they are entitled to upload, publish or use the materials they provide through Edvento.
Users should check the rights and permissions relating to:
- images;
- illustrations;
- audio;
- video;
- textbook extracts;
- examination material;
- worksheets;
- teaching resources;
- files; and
- other third-party content.
An educational purpose does not automatically mean that any copyrighted material may be copied or distributed without restriction.
Users must provide attribution where required by the applicable licence or permission.
Users must not remove copyright notices, ownership information or other rights notices from materials without authorization.
A Teacher cannot grant Edvento rights that belong to a Student, publisher or other third party merely because the Teacher manages the relevant class.
7 Copyright and rights complaints
A person who believes that content available through Edvento infringes their copyright or other intellectual-property rights may submit a complaint to:
The complaint should include sufficient information to allow Edvento to review the matter, such as:
- identification of the protected work;
- identification or location of the disputed Edvento content;
- the complainant's relationship to the rights holder; and
- a brief explanation of why the complainant believes the use is unauthorized.
Only information reasonably necessary to investigate the complaint should be provided.
Edvento may ask for clarification where the complaint does not contain enough information to identify or review the disputed content.
8 Review and restriction of disputed content
Edvento may review reported content and may temporarily restrict access to disputed material while the matter is being considered.
Where appropriate, the user who uploaded or created the disputed content may be asked to provide information about their right to use it.
Possible responses may include:
- requesting clarification;
- restricting access to content;
- removing content;
- restoring content where a complaint is not substantiated; or
- restricting an account where repeated or serious misuse is established.
Submitting a complaint does not automatically establish that infringement has occurred.
Users must not knowingly submit false or abusive copyright complaints in order to remove lawful material or interfere with another user's legitimate use of Edvento.
9 Repeated infringement
Users who repeatedly upload or distribute material that they are not entitled to use may be subject to restrictions under the Acceptable Use Policy.
Depending on the seriousness and circumstances, Edvento may:
- remove or restrict content;
- restrict particular functionality;
- temporarily suspend an account; or
- ban an account.
10 Edvento branding
Edvento's name, logo, badges, programme materials and other branding remain Edvento property unless otherwise stated.
Users must not:
- alter Edvento branding in a misleading way;
- use Edvento branding to falsely imply ownership, employment or official authority;
- claim to represent Edvento without authorization; or
- imply that Edvento certification constitutes governmental, regulatory or professional accreditation where no such accreditation exists.
11 Ambassador and certification branding
Ambassadors and certification participants may use programme-related badges or descriptions only in accordance with the rules of the relevant Edvento programme.
Ambassador status does not authorize a person to enter contracts, make legal commitments or otherwise bind Edvento.
Programme benefits and permissions end according to the applicable Ambassador or Certification programme rules.
Edvento may maintain recognition of former Ambassadors through the profile or badge system used for that programme.
12 Changes to this policy
Edvento may update this Copyright and Intellectual Property Policy when its services, content functionality or programme rules change.
The current version should identify its revision date so users can determine which version applies.
Review sources
Source identifiers: S12; S13.
Titles, URLs, access dates and research limitations are recorded in Document 43.
Source references support review of this document but do not independently verify legal ownership or technical implementation.
User Generated Content Policy
Document: User Generated Content Policy
Version: 0.1
Status: Active
Last updated: 18 September 2026
Document owner: Edvento
This policy applies to educational activities, questions, uploaded project materials, Student responses and other user-created content submitted to or created through Edvento.
This policy works together with the Terms of Use, Acceptable Use Policy and Copyright and Intellectual Property Policy.
1 Creating educational content
Teachers may create educational content through supported Edvento activity-creation tools.
Depending on the functionality available, Teachers may:
- create questions and activities manually;
- import questions using supported CSV files;
- create questions using Edvento's AI-assisted activity-creation functionality; and
- upload supported project materials.
Teachers are responsible for reviewing their content before using it with Students or Learners.
Teachers should ensure that the content is:
- appropriate for the intended learners;
- relevant to the educational purpose;
- accurate enough for its intended use; and
- suitable for the selected audience.
2 Selecting an audience
Teachers are responsible for selecting an appropriate audience when creating or sharing educational content.
A classroom audience and a public audience are different.
Content intended only for a class should not be made public unintentionally.
Student responses and Student submissions do not automatically become public merely because the Teacher makes the underlying educational activity publicly available.
Student profiles are restricted and are not intended to be publicly discoverable.
3 Personal information in content
Users should avoid including unnecessary personal information in activities, project materials and other educational content.
Teachers should not require Students to provide information that is unnecessary for the educational purpose.
This includes information such as:
- passwords;
- account credentials;
- identity documents;
- unnecessary personal contact information; or
- unrelated private information.
Student profiles are designed to use limited personal information and do not permit personal profile photographs.
Users should review files and materials before uploading them to avoid unintentionally sharing private or unnecessary information.
4 Rights and responsibilities
Users may upload or create only material that they are entitled to use.
Edvento does not automatically take ownership of educational activities, Student work or other original user-created content.
Users remain responsible for respecting copyright and other intellectual-property rights when creating, uploading or sharing materials.
An educational purpose does not automatically authorize unrestricted copying of copyrighted material.
Users must not remove ownership, copyright or attribution information where it is required.
5 Prohibited content
Users must not knowingly create, upload or distribute through Edvento content that is:
- unlawful;
- exploitative;
- threatening;
- deliberately harmful;
- malicious;
- infringing;
- designed to spread malware;
- intended to steal credentials;
- composed of exposed passwords or credentials; or
- composed of private Student records without an authorized educational purpose.
Users must not use Edvento to harass, exploit or endanger another person.
Educational discussion of sensitive subjects may be appropriate in legitimate teaching contexts, but Teachers remain responsible for considering the age and educational context of their learners.
6 Student-generated content
Student responses and educational submissions are used for the relevant learning or assessment purpose.
Student-generated material is not automatically converted into public content.
Student work is not licensed under this policy for unrelated advertising.
Edvento does not use Student personal data for its documented AI question-generation process.
Teachers should avoid requesting Student-generated content that unnecessarily exposes private personal information.
7 Project uploads
The Projects activity allows users to upload materials for project-based educational work.
Teachers may review these materials as part of the project-evaluation process.
Edvento limits the permitted file types available through project uploads as part of its file-safety controls.
Users must not attempt to bypass those restrictions or upload harmful files.
Teachers may delete uploaded project materials after evaluating the project.
8 AI-assisted content
Teachers may use Edvento's AI-assisted activity-creation functionality to generate educational questions from learning objectives.
AI is an optional content-creation method.
Teachers may instead create questions manually or import them using supported CSV files.
Teachers retain control over AI-generated questions and may revise, replace or remove generated content before using it.
Teachers are responsible for reviewing AI-generated educational content for accuracy and suitability.
Edvento's documented AI workflow is used for question generation rather than Student-work evaluation.
Student personal data is not submitted to AI for Edvento's documented question-generation process.
9 Public activities
Teachers may make supported activities publicly available through Edvento.
Public availability allows the activity to be viewed or used according to Edvento's supported public functionality.
Public availability does not place the content in the public domain.
It does not automatically give another person unrestricted permission to:
- commercially resell the content;
- republish it elsewhere;
- modify it and claim ownership;
- remove attribution; or
- redistribute it commercially.
Creators remain responsible for ensuring that they have permission to make the materials contained in a public activity available to others.
10 Reporting content
Users may report inappropriate, unlawful, infringing or otherwise concerning content through:
A report should contain enough information to identify the relevant content and explain the concern.
Users should provide only the information reasonably necessary for Edvento to review the report.
Users should not unnecessarily copy, download or redistribute harmful or private material simply for the purpose of submitting a report.
11 Review and moderation
Edvento may review credible reports concerning user-generated content.
Depending on the circumstances, Edvento may:
- restrict access to content;
- remove public visibility;
- remove content;
- restrict relevant functionality;
- temporarily suspend an account; or
- ban an account in serious or repeated cases.
A report does not automatically establish that the reported user has violated Edvento policies.
Edvento should consider the available information and distinguish accidental errors from deliberate or repeated misuse.
12 Copyright complaints
Copyright and intellectual-property complaints are handled according to the Edvento Copyright and Intellectual Property Policy.
Users must not knowingly use copyright complaints or content reports to interfere with lawful content or target another user maliciously.
13 Content deletion
Teachers may delete activities they have created.
Deleted activities are moved to the Edvento recycle bin for 30 days unless the Teacher permanently deletes them earlier.
During this period, the Teacher may restore the activity.
When restored, the activity returns with its related Student activity-statistics records.
After 30 days, an activity remaining in the recycle bin is automatically deleted.
Project materials may also be deleted by the Teacher after project evaluation.
14 External communication
Edvento does not provide an ordinary direct-message inbox for users.
Teachers may use the supported email-address request functionality with other Teachers.
Student profiles do not have that functionality.
If users voluntarily exchange contact details and communicate outside Edvento, that external communication takes place through the users' chosen external service rather than through Edvento's internal messaging system.
15 Changes to this policy
Edvento may update this User Generated Content Policy when its content-creation, activity, upload or sharing functionality changes.
The current version should identify its revision date so that users can determine which version applies.
Review sources
Source identifiers: S01; S05; S06.
Titles, URLs, access dates and research limitations are recorded in Document 43.
Source references support review of this document but do not independently verify technical implementation.
Community Guidelines
Document: Community Guidelines
Version: 0.1
Status: Active
Last updated: 18 September 2026
Document owner: Edvento
Edvento is a place to create, teach, learn and practise.
These Community Guidelines apply to Teachers, Adult Learners and Students using Edvento.
Teachers and Institutions should explain these expectations to Students in an age-appropriate way before Students begin using the service.
1 Be respectful
Treat other users with respect.
Discuss ideas without attacking people.
Do not:
- bully;
- threaten;
- harass;
- humiliate;
- deliberately exclude;
- impersonate another person; or
- target someone because of their background, identity, characteristics or ability.
Teachers should use language, examples and images appropriate to the age and educational context of their learners.
2 Protect yourself and others
Keep your account credentials private.
Do not share:
- passwords;
- Student credentials;
- class access information; or
- other private access details
with unauthorized people.
Do not publish or distribute another person's private information without authorization.
This includes:
- private contact information;
- account credentials;
- assessment results;
- Student records; and
- other confidential educational information.
Student profiles are intentionally restricted and are not intended to be publicly discoverable.
Users must not attempt to contact Students for inappropriate purposes or outside a legitimate educational context.
3 Use classes responsibly
Class access codes and QR codes are intended to help users access the correct educational environment.
Do not:
- use a class code that was not intended for you;
- attempt to guess another class's access code;
- share class access information with unauthorized users; or
- attempt to access a class outside your authorized role.
Where Teacher approval is required, receiving a class code or QR code does not automatically grant class membership.
4 Learn honestly
Students and Learners should complete their own work unless collaboration is specifically permitted.
Do not:
- submit another person's answers as your own;
- deliberately obtain unauthorized answers during an assessment;
- manipulate assessment results;
- share assessment credentials;
- sell or exchange answers; or
- deliberately bypass assessment restrictions.
Students should follow their Teacher's assessment instructions.
Technical assessment warnings should not automatically be treated as proof of cheating. Teachers remain responsible for reviewing available information before making consequential educational decisions.
5 Use AI responsibly
Edvento may provide AI-assisted functionality to help Teachers create educational questions and activities.
Teachers remain responsible for reviewing AI-generated content before using it with Students or Learners.
Students and Teachers must not use Edvento's AI functionality to create deliberately harmful, unlawful or abusive content.
Student personal data should not be submitted for Edvento's documented AI question-generation workflow.
6 Share responsibly
Before making an activity public or displaying information to a group, check that the intended audience is correct.
Student responses and submissions should not become public simply because the underlying activity is shared publicly.
Only upload or share materials you are entitled to use.
Do not knowingly post or distribute:
- unlawful content;
- sexually exploitative material;
- malicious files;
- content designed to steal credentials;
- private Student records;
- unauthorized copyrighted material; or
- material deliberately intended to harm another person.
Educational discussion of difficult or sensitive subjects may be appropriate when it is relevant, age-appropriate and handled responsibly.
7 Protect intellectual property
Respect the work of Teachers, Students, publishers and other creators.
Publicly available Edvento activities are not automatically in the public domain.
Do not assume that public visibility gives permission to:
- commercially resell an activity;
- republish it elsewhere;
- remove attribution;
- modify it and claim ownership; or
- redistribute it commercially.
Acknowledge sources where attribution is required.
8 Use uploads safely
The Projects activity may allow users to upload materials for project work.
Do not upload:
- malware;
- harmful files;
- unlawful material;
- files intended to bypass Edvento restrictions; or
- content that violates another person's rights.
Edvento restricts the file types permitted through project uploads.
Teachers may delete project materials after completing their evaluation.
9 Communicate appropriately
Edvento does not provide an ordinary direct-message inbox between users.
Teachers may use supported email-address request functionality with other Teachers.
Student profiles do not have this functionality.
If users voluntarily exchange contact details and communicate outside Edvento, that communication takes place through the external service they choose.
Do not use Edvento to obtain another person's contact details for harassment, unwanted communication or inappropriate Student contact.
10 Ask for help
If you encounter unsafe, suspicious, harmful or inappropriate behaviour, you may report it through:
Reports should include only the information needed to identify and understand the concern, such as:
- the relevant account or activity;
- the approximate time; and
- a short description of what happened.
Do not unnecessarily copy, download or redistribute harmful, illegal or private material simply to make a report.
Where the issue involves a Student, Students should also be encouraged to tell a trusted adult where appropriate.
11 Fair action
Edvento may review credible reports concerning harmful, suspicious or inappropriate behaviour.
Depending on the circumstances, Edvento may:
- provide guidance or a warning;
- restrict access to content;
- remove content;
- restrict particular functionality;
- temporarily suspend an account; or
- ban an account in serious or repeated cases.
Urgent protective action may be taken when immediate restriction is reasonably necessary.
A report does not automatically prove wrongdoing.
Edvento should consider the available information and circumstances before taking action.
12 Requesting review
A user who believes that Edvento has taken action in error may request review through:
The request should identify the relevant account or decision and briefly explain why the user believes the action should be reconsidered.
Users should not be penalized merely for:
- making a good-faith report;
- raising a genuine concern;
- reporting a security problem;
- requesting review; or
- respectfully disagreeing with another user.
13 Changes to these guidelines
Edvento may update these Community Guidelines as its services, safety requirements or educational functionality change.
The current version should identify its revision date so users can determine which version applies.
Account Deletion Policy
Document: Account Deletion Policy
Version: 0.1
Status: Active
Last updated: 18 September 2026
Document owner: Edvento
This policy explains how Edvento handles profile freezing, account deletion, Student-profile deletion and deleted activities.
Questions about account deletion may be sent to:
Where specialist handling is required, Edvento may direct the request internally to the appropriate responsible person or function.
1 Freezing and deletion are different
Edvento distinguishes between freezing an account and deleting an account.
Freezing an account restricts normal use but does not permanently remove the account data.
Deleting an account is intended to permanently remove the relevant profile and associated activity data from Edvento's database.
2 Adult Learners and Teachers
Users aged 18 or older control their own independent accounts.
Adult users may choose to freeze or delete their profiles using the available Edvento account controls.
Freezing an account
When an Adult user freezes a profile:
- the profile can no longer be used normally;
- past and current activity associated with the profile is hidden; and
- Edvento retains the associated data so that the user may return later.
A frozen account is not the same as a deleted account.
Permanently deleting an account
When an Adult user chooses permanent deletion:
- the profile is deleted;
- data associated with the user is removed from Edvento's database; and
- the deleted profile cannot be recovered through the normal Edvento recovery process.
A Teacher cannot delete an independent Adult Learner account merely because that Learner is participating in the Teacher's class.
3 Student profiles
Edvento distinguishes Student profiles from independent Adult Learner accounts.
A Student is a user under 18 whose profile is created and managed through the authorized Teacher or school workflow.
A Teacher is responsible for Student profiles created by that Teacher.
Teachers may delete Student profiles that they are authorized to manage.
Student profiles do not operate as independent Adult Learner accounts.
4 Students reaching the age of 18
When a Student reaches the age of 18, the Student profile is deleted rather than automatically converted into an Adult Learner account.
If the person wishes to continue using Edvento independently after reaching 18, they may create a new Adult Learner account.
The new Adult Learner account is separate from the former Student profile.
5 Class membership and account ownership
Removing a Learner from a class is different from deleting the Learner's account.
A Teacher may manage participation in their own classes but cannot delete an independent Adult Learner account.
Student profiles are managed according to the Teacher or school permissions that apply to those profiles.
6 Deleted activities
When a Teacher deletes an activity, the activity is moved to the Edvento recycle bin.
The activity remains in the recycle bin for 30 days unless the Teacher permanently deletes it earlier.
During the 30-day period, the Teacher may restore the activity.
If the activity is restored, its related Student activity-statistics records are also restored.
After 30 days, an activity remaining in the recycle bin is automatically deleted.
The 30-day recycle-bin rule applies to deleted activities and is not a universal retention period for all Edvento data.
7 Permanent activity deletion
Teachers may permanently delete an activity before the 30-day recycle-bin period ends.
Once permanently deleted through the supported process, the activity is no longer available for normal restoration.
8 Inactive profiles
Edvento does not automatically delete user profiles merely because they have been inactive.
An inactive profile remains in the system unless the user freezes or deletes it or another applicable Edvento account action is taken.
9 Banned profiles
Edvento may ban a profile where suspicious actions or behaviour are reported and reviewed.
A banned profile may be retained rather than deleted where Edvento needs to preserve relevant information connected with the reported issue.
Where Edvento receives an official request from a competent legal authority concerning suspected criminal activity, relevant information may be provided in accordance with applicable legal requirements.
10 Deletion and recovery
Edvento's documented deletion model does not provide a normal backup-recovery option for permanently deleted user profiles.
Frozen profiles remain retained because the user has chosen to preserve the profile for possible future use.
Deleted activities are temporarily recoverable only through the 30-day recycle-bin process described in this policy.
11 Contact
Users may contact Edvento about account deletion, frozen profiles, Student-profile deletion or related questions through:
The request should contain enough information to identify the relevant account or profile without including unnecessary personal or confidential information.
12 Changes to this policy
Edvento may update this Account Deletion Policy when its account-management, Student-profile or deletion functionality changes.
The current version should identify its revision date so users can determine which version applies.
Review sources
Source identifiers: S01; S02; S05; S09.
Titles, URLs, access dates and research limitations are recorded in Document 43.
Source references support review of this document but do not independently verify technical implementation.
Data Retention Policy
Document: Data Retention Policy
Version: 0.1
Status: Active
Last updated: 18 September 2026
Document owner: Edvento
This policy explains the retention rules that currently apply to specific categories of Edvento information.
Edvento aims to retain information only for as long as it is needed for the relevant service, account state or documented purpose.
1 Adult user accounts
Adult users may choose to freeze or delete their profiles.
Frozen profiles
When an Adult user freezes a profile:
- the profile can no longer be used normally;
- past and current activity associated with the profile is hidden; and
- the associated information is retained so that the user may return later.
A frozen profile remains retained because the user has chosen freezing rather than permanent deletion.
Permanently deleted profiles
When an Adult user chooses permanent deletion:
- the profile is deleted;
- data relating to the user and the user's activity is removed from Edvento's database; and
- the deleted profile cannot be recovered through the normal Edvento recovery process.
Edvento does not provide a normal backup-recovery option for permanently deleted user profiles.
2 Inactive accounts
Edvento does not automatically delete user profiles merely because they have been inactive.
An inactive profile therefore remains in the system unless the user freezes or deletes it or another applicable account action is taken.
3 Student profiles
Student profiles are managed separately from independent Adult Learner accounts.
A Teacher may delete Student profiles that the Teacher is authorized to manage.
When a Student reaches the age of 18, the Student profile is deleted rather than automatically converted into an Adult Learner account.
If the person wishes to continue using Edvento after reaching 18, they may create a new independent Adult Learner account.
4 Dynamic activity data
Dynamic activities use temporary participation data.
Students may participate in supported Dynamic activities without registration.
When a Teacher starts a new live game, the previous live participation data is deleted.
If the Teacher does not start another live game, the temporary participation data is automatically deleted after 24 hours.
The corresponding QR code and access code are included in this temporary session data and expire with it.
Dynamic activities do not create permanent Student achievement records or experience points.
5 Deleted activities
When a Teacher deletes an activity, the activity is moved to the Edvento recycle bin.
The activity remains in the recycle bin for 30 days unless the Teacher permanently deletes it earlier.
During this 30-day period, the Teacher may restore the activity.
If the activity is restored, its related Student activity-statistics records are also restored.
After 30 days, an activity remaining in the recycle bin is automatically deleted.
The 30-day retention rule applies specifically to deleted activities.
It does not apply automatically to all other Edvento information.
6 Permanent activity deletion
A Teacher may permanently delete an activity before the 30-day recycle-bin period ends.
Once permanently deleted through the supported process, the activity is no longer available for normal restoration.
7 Project uploads
The Projects activity allows users to upload materials for project work.
Teachers may delete uploaded project materials after evaluating the project.
The retention of project materials therefore depends on whether the Teacher continues to keep them for the educational purpose of the project.
8 Ambassador records
Edvento maintains records of past Ambassadors.
Former Ambassadors may continue to have an Ex-Ambassador badge displayed on their profile as recognition of their previous contribution to Edvento.
This recognition record is retained separately from active Ambassador privileges.
9 Banned accounts
Edvento may retain a banned profile where information is relevant to a reported suspicious action or behaviour.
Where Edvento receives an official request from a competent legal authority concerning suspected criminal activity, relevant information associated with the banned account may be provided in accordance with applicable legal requirements.
10 Data minimization
Edvento considers data minimization when designing its functionality.
Where possible, the team aims to reduce the amount of personal information collected without preventing the intended operation of the service.
Where information is not required permanently, Edvento may provide users with controls to change or delete it.
11 Contact
Users may ask questions about retention, profile deletion, frozen accounts or deleted activities through:
Users should provide only the information reasonably necessary to identify the relevant account, profile or activity.
12 Changes to this policy
Edvento may update this Data Retention Policy when its account-management, activity, programme or deletion functionality changes.
The current version should identify its revision date so that users can determine which version applies.
Review sources
Source identifiers: S01; S02; S05.
Titles, URLs, access dates and research limitations are recorded in Document 43.
Source references support review of this document but do not independently verify technical implementation.